Voting Procedures for AS Silvano Fashion Group Shareholders
AS Silvano Fashion Group's management team has initiated a process for shareholders to adopt resolutions without holding a traditional meeting. This method allows for greater convenience and efficiency, ensuring that each voice is heard, even if shareholders can't physically attend a gathering.
Proposing Resolutions Without a Meeting
According to the provisions outlined in the Commercial Code, AS Silvano Fashion Group has published information encouraging shareholders to submit their votes via email or through postal services. This flexibility is designed for those who may be unable to attend in person, providing a seamless alternative for participation.
Submitting Voting Questions
Shareholders are encouraged to send any inquiries regarding the proposed resolutions to info@silvanofashion.com. This open line of communication ensures that all questions are addressed before the voting period.
Important Dates to Note
The cutoff for determining which shareholders are eligible to vote will occur on May 29, 2025. This date is significant as it decides who can partake in voting. The voting window itself runs from May 14 to June 5, 2024, concluding at 11:00 AM EET; timely voting is crucial to express your position on the resolutions.
Voting Methods
For shareholders wishing to cast their votes, two primary options are provided:
1. **Digital Submission**: Votes can be sent digitally through a signed ballot paper, either scanned or digitally signed, to the aforementioned email address.
2. **Postal Mail**: Alternatively, you may send a manually signed ballot to the company’s headquarters. This must be physically delivered by the deadline of June 5, 2025, at 11:00 AM EET.
Identity Verification Requirements
When sending in ballot papers, shareholders must include a copy of the identification of themselves or their authorized representative, such as a passport or ID card. For representatives, it is essential to provide a valid power of attorney. A form can be obtained from AS Silvano Fashion Group’s website to facilitate this process.
Considerations for Legal Entities
In cases where a shareholder is a registered legal entity, documents verifying the right of representation must be forwarded as well. This can include a copy of the extract from the relevant foreign commercial register.
Agenda for the Upcoming Vote
During this voting period, one significant item on the agenda is the selection of an auditor. The management board recommends appointing Ernst & Young Baltic AS to audit the economic activities of AS Silvano Fashion Group for the year 2024. They will also have the authority to enter into a contract for these auditing services.
Communication of Results
After the votes are tallied and the resolutions adopted, the results will be publicly announced through a stock exchange notice and on AS Silvano Fashion Group’s website. This will occur by June 6, 2025, ensuring transparency in the voting process.
AS Silvano Fashion Group
Email: info@silvanofashion.com
Tel: +372 684 5000; Fax: +372 684 5300
Address: Tulika 17, 10613 Tallinn
www.silvanofashion.com
Frequently Asked Questions
1. What is the main purpose of the upcoming vote?
The primary aim is to elect an auditor for auditing the economic activities of AS Silvano Fashion Group for 2024.
2. How can shareholders submit their votes?
Shareholders can submit their votes via email with a signed ballot or through postal mail to the company's headquarters.
3. When will the voting period open and close?
The voting period will open on May 14, 2024, and close on June 5, 2024, at 11:00 AM EET.
4. Are there any requirements for identity verification when voting?
Yes, a copy of the voter’s identification and, if applicable, a power of attorney must accompany the ballot.
5. When will the results of the vote be published?
The results will be published by June 6, 2025, through a stock exchange announcement and on the company’s website.
