Important Announcement About the Novaturas Shareholder Meeting
On a recent occasion, Public limited liability company "Novaturas" faced a situation where its ordinary general meeting of shareholders did not convene due to not reaching the required quorum. As a result, the company has decided to hold a repeated general meeting to ensure that all shareholders can participate and vote on essential matters.
Details of the Repeated General Meeting
The repeated meeting is scheduled for a forthcoming date, giving shareholders another chance to voice their opinions on corporate governance and financial matters. It's an important opportunity for shareholders to engage with the company directly.
Location and Registration
The venue for this significant gathering is located at J. Jasinskio st. 16 C, Vilnius, at the Conference Centre. The meeting will officially commence at 10:00 a.m., and shareholders can register starting from 9:00 a.m. This timing is key for all attendees who wish to ensure their participation.
Rights of the Shareholders
To have a say in the proceedings, it is crucial to note the accounting day, which is set for 9 July of the year. Only those who are shareholders by this date, or individuals authorized by them, will have the right to participate and cast their votes during the meeting. The importance of this stipulation cannot be overstated as it determines who can influence the company's direction.
Meeting Agenda
The agenda for the meeting has been set, and it includes several critical discussions:
- Review of the Consolidated Annual Report for the previous year.
- Discussion surrounding the independent auditor's report regarding the financial statements.
- Approval of the audited annual financial statements.
- Acceptance of the remuneration report.
- Deliberation on profit distribution decisions.
- Election of Board members to steer the company.
- Establishment of remuneration structures for the Board.
- Selecting an audit firm for the upcoming financial years.
- Consideration of additional remuneration for Board members.
- Setting additional payment terms for audit services.
The agenda is finalized and will not be expanded, as it is important for shareholders to know precisely what to expect during the meeting.
Proposals and Questions from Shareholders
Shareholders holding at least 1/20 of the voting shares can propose their draft resolutions before or during the meeting. These proposals must be submitted in writing, ensuring a transparent process for decision-making within the company. Such inclusivity is intended to strengthen shareholder engagement and foster a collaborative environment.
Questions Related to the Agenda
Moreover, shareholders have the right to submit questions regarding the agenda well in advance. This proactive approach allows the company adequate time to prepare thorough responses, fostering open communication. The company is committed to addressing inquiries received before the deadline, ensuring that shareholders feel heard and valued.
Voting Procedures
Voting can be conducted in writing ahead of the meeting, providing flexibility for shareholders unable to attend in person. If a shareholder chooses this method, they can request the necessary materials and ballots beforehand. The Company will ensure that all logistics associated with the voting process are managed efficiently.
Participation and Representation Rights
Identity verification is vital for all attendees at the meeting, ensuring the legitimacy of voting rights. Shareholders can authorize representatives to vote on their behalf; however, such authorizations must comply with legal requirements. This measure ensures that shareholders remain in control and that the voting process is handled with integrity.
Important Attachments and Contact Information
For those wanting to delve deeper into the meeting's structure, various documents accompany this notice, including the agenda and voting ballots. These materials will be accessible through the company's website, which acts as a valuable resource for investors.
Frequently Asked Questions
What is the purpose of the repeated general meeting?
The repeated general meeting allows shareholders to vote on key matters that could not be addressed in the previously cancelled meeting.
Where will the meeting take place?
The meeting will be held at the Conference Centre located at J. Jasinskio st. 16 C, Vilnius.
When is the deadline for submitting questions or proposals?
Shareholders can submit questions or proposals up to 3 business days before the meeting.
Can shareholders vote remotely?
Yes, shareholders can submit their votes in writing prior to the meeting.
Who can attend and vote during the meeting?
Only those registered as shareholders or authorized representatives by the accounting day can attend and vote.
