Topsil Semiconductor Materials A/S CVR no. 24 93 28 18 Annual General Meeting
Notice is hereby given that the Annual General Meeting of Topsil Semiconductor Materials A/S will be held on Monday, 28 April 2014 at 10:00 am at Topsil, Siliciumvej 1, DK-3600 Frederikssund. The agenda is as follows:
- Report by the Board of Directors and the Management Board on the activities of the Company during the past financial year
- Presentation of the audited annual report for approval
- The Board of Directors’ proposal for appropriation of profit or treatment of loss according to the approved annual report.
- Approval of the remuneration to the Board of Directors for the current financial year In 2013, the basic remuneration paid to each ordinary board member was DKK 200,000, and the chairman received 2.5 times and the deputy chairman 1.75 times the basic remuneration. The chairman of the Audit Committee received 1.5 times the basic remuneration, and the other members of the Audit Committee received 1.25 times the basic remuneration. However, in 2013, the members of the Board of Directors received the said remuneration with a temporary reduction of all fees of 10%. The Board of Directors proposes that the remuneration to the board members is unchanged, but that the temporary reduction of 10% continues in the current financial year, and the remuneration to the Board of Directors for 2014 will thus be the same as in 2013.
- Election of members to the Board of Directors The Board of Directors proposes re-election of: Jens Borelli-Kjær, Chairman, 54 MSc Engineering (Mathematics/Physics), BCom (International Trade), MBA (INSEAD) Elected Chairman in 2006 Directorships and managerial positions: Chairman of the board of directors of Vitral A/S, Chairman of the board of directors of UAB Vitral, Lithuania, CEO of CCMA ApS, Chairman of the Nomination and Remuneration Committees Independent of special interests Special qualifications: Business, industrial and general management experience from various industries (building materials, pharmaceutical equipment and Electronics) Eivind Dam Jensen, Deputy Chairman, 62 State-authorised estate agent Elected Deputy Chairman in 2005 Directorships and managerial positions: CEO and member of the boards of directors of Ejendomsaktieselskabet Bangs Gård and Aktieselskabet Eivind Dam Jensen, and owner of Statsaut. Ejendomsmæglerfirma E. Dam Jensen Member of the Nomination Committee Not independent of special interests (majority shareholder) Special qualifications: Purchase, sale, valuation and letting of commercial and investment properties and property management Jørgen Frost, 59 MSc Engineering, BCom (Marketing) Elected to the Board of Directors in 2006 Member of the Audit Committee Directorships and managerial positions: Chairman of M.J. Grønbech & Sønner Holding A/S and its subsidiaries, of which he is chairman of two companies (Aktieselskabet Ny Kalkbrænderi and its subsidiary Pankas A/S) Founder, CEO and member of the board of directors of Frost Invest A/S Member of the board of directors of Fischer Holding A/S, and chairman of its subsidiary Blendex A/S Member of the board of directors of Vestergaard Company A/S Member of the board of directors of Rich. Müller Fonden and RM Rich. Müller A/S Independent of special interests Special qualifications: Industrial management experience from listed industrial companies Michael Hedegaard Lyng, 44 MSc (Business Administration and Auditing), MBA (IMD) Elected to the Board of Directors in 2010 Chairman of the Audit Committee and member of the Remuneration Committee Directorships and managerial positions: CEO and CFO of NKT Holding A/S and member of the boards of directors of several companies of the NKT group. Member of the board of directors of Burmeister & Wain Scandinavian Contractor A/S. Member of the board of Investeringsselskabet Luxor A/S. Independent of special interests Special qualifications: Traditional CFO disciplines in global, international listed industrial companies
- Appointment of auditors The Board of Directors proposes that Deloitte Statsautoriseret Revisionspartnerselskab be re-appointed.
- Authorisation to the Board of Directors pursuant to section 198 of the Danish Companies Act to allow the Company to, during a period of 18 months from the date of the Annual General Meeting, acquire own shares of up to 10% of the Company's share capital from time to time against payment of between DKK 0 and up to 10% above the official selling price quoted from time to time on NASDAQ OMX Copenhagen A/S.
- The Board of Directors' proposal to amend the Articles of Association and to grant authorisation to the chairman of the general meeting 8.1: Authorisation of the Board of Directors under section 155(2) of the Danish Companies Act to issue up to 40,000,000 warrants to managerial employees of the Group, including the Management Board, each warrant entitling the holder to subscribe for one share of DKK 0.25 each and authorisation to approve a resolution in respect of the related capital increase without pre-emptive rights to existing shareholders of up to a nominal value of DKK 10,000,000. The Board of Directors is authorised to reuse or reissue any lapsed unexercised warrants. The authorisation will be valid until, but not including, 28 April 2019. The specific terms and conditions applying to the grant and the exercise of warrants will be determined by the Board of Directors. It is proposed that the authorisation be inserted as a new article 3.8 of the Company's articles of association: " Article 3.8 The Board of Directors has been authorised to issue, in one or more stages, prior to 28 April 2019, warrants in the Company to managerial employees of the Group, including to the Management Board, entitling the holders to subscribe for shares of a nominal value of up to DKK 10,000,000.00 in the Company, corresponding to 40 million shares of DKK 0.25 each. The shareholders of the Company shall have no pre-emptive rights in the event that the Board of Directors exercises this authorisation. The exercise price and other terms and conditions applying to the warrants will be determined by the Board of Directors. Pursuant to the rules of the Danish Companies Act applicable from time to time, the Board of Directors may reuse or reissue any lapsed unexercised warrants provided that such reuse or reissue is effected under the terms and conditions and within the time limitations set out in this authorisation. Reuse means the Board of Directors' right to let another party enter into an existing agreement on warrants. Reissue means the Board of Directors' option to reissue new warrants, under the same authorisation, if previously issued warrants have lapsed. The rules that apply to the existing shares in the Company shall in each and every respect apply to the new shares, cf. this article 3.8. It should be noted in particular that the new shares shall be negotiable instruments and be freely transferable, and that the shares shall be issued to bearer but may be registered in the name of the holder. The rights of the new shares in the Company shall apply from the time when the shares are fully paid up, and the shares are fully eligible for dividends distributed for the financial year in which they are fully paid up. If changes have been made in general to the rights of the shares before the exercise of the warrants in accordance with this article 3.8, the new shares issued in connection with exercise of these warrants shall, however, carry the same rights as the other shares in the Company at the time of exercise. The new shares shall be issued through VP Securities A/S and shall be listed on NASDAQ OMX Copenhagen. Furthermore, the Board of Directors has been authorised to increase, in one or more stages, the share capital by a nominal amount of up to DKK 10,000,000.00 corresponding to 40 million shares of DKK 0.25 each against cash payment in connection with the exercise of warrants pursuant to this article 3.8. The Company’s shareholders shall have no pre-emptive rights to shares issued upon exercise of issued warrants. Furthermore, the Board of Directors shall determine the terms and conditions of any capital increases effected under the authorisation. If the terms of the issued warrants entail an adjustment of the number of warrants, the Board is authorised to effect a similar increase of the related capital increase .” 8.2: Authorisation to the chairman of the general meeting: Authorisation to the chairman of the general meeting to make relevant changes to the numbering of the provisions of the Articles of Association as a consequence of the amendments to the Articles of Association that may have been adopted at the Annual General Meeting. Furthermore, the chairman of the general meeting is authorised to make such changes in and supplements to the resolutions approved at the general meeting and the notification to the Danish Business Authority as may be required by the Danish Business Authority in order to register the amendments adopted.
- Any other business
General information The share capital of Topsil Semiconductor Materials A/S amounts to DKK 132,028,539.25 nominal value divided into 528,114,157.00 shares of DKK 0.25 each. Each share amount of DKK 0.25 entitles the holder to one vote.
Topsil Semiconductor Materials A/S has entered into an affiliation agreement with VP Securities A/S. Accordingly, the shareholders’ financial rights may be exercised through VP Securities A/S.
Rules on adoption Items considered at the general meeting will be determined by a simple majority of votes, except for matters under item 8, which require a majority of at least 2/3 of the votes cast and of the voting share capital represented at the general meeting in pursuance of section 106 of the Danish Companies Act .
The Company's website This notice, including the agenda and the complete proposals to be submitted and considered at the general meeting, information about the total number of shares and voting rights at the date of this notice, forms for appointing proxies, for voting by correspondence and for requesting admission cards as well as any other documents to be presented at the Annual General Meeting, including the annual report for 2013, including the auditors' report, and signed by the Management Board and the Board of Directors, and the draft revised Articles of Association, will be available for the shareholders on the Company’s website www.topsil.com under ”Investors/Events and presentations” as from 2 April 2014.
This notice convening the Annual General Meeting has also been published through NASDAQ OMX Copenhagen A/S, the IT system of the Danish Business Authority, the Company's website and by e-mail to shareholders having requested to receive notices of general meetings by e-mail by providing their e-mail address.
Record date A shareholder’s right to vote at the Company's general meetings, or to vote by correspondence, on the shareholder's shares, is determined relative to the shares held by the shareholders on the record date, which is one week before the general meeting.
The record date is Monday, 21 April 2014.
The shares held by each shareholder are calculated on expiry of the record date on the basis of registration of the shareholder’s shares in the register of shareholders and notifications about ownership received by the Company for entry into the register of shareholders, but which have not yet been recorded in the register of shareholders. Notifications on shareholdings must be provided in the form of a custody account statement from VP Securities A/S or similar documentation for the shareholders to be registered in the register of shareholders and for the shares to be included in the calculation. The Company must receive such documentation before expiry of the record date.
Only persons registered as shareholders of the Company on the record date are entitled to attend and vote at general meetings. See, however, the information below on the deadline for shareholders to request admission cards.
Shareholders who have acquired shares through transfer or otherwise thus cannot exercise the voting rights of those shares at general meetings, unless the shareholders have been registered in the register of shareholders or have given notice of and documented their acquisition on or before the record date which is Monday, 21 April 2014.
Admission cards In order to attend the Annual General Meeting, shareholders must request an admission card on or before Thursday, 24 April 2014. Until Thursday, 24 April 2014 at 11:59 pm, admission cards may be requested online at www.topsil.com using NemID or custody account number and password at the Company's shareholder portal. If you submit your request for an admission card electronically, you will receive an electronic confirmation of your registration instantly. Requests for admission cards may also be made by sending a completed registration form to the Company's registrar, Computershare A/S, Kongevejen 418, DK-2840 Holte, Denmark, to be received no later than on Thursday, 24 April 2014 at 11:59 pm. The request form may also be downloaded at www.topsil.com .
Proxy Shareholders may be represented by a proxy at the Annual General Meeting. Until Thursday, 24 April 2014 at 11:59 pm, proxies may also be appointed electronically via the shareholder portal. If you submit a proxy form, the completed proxy form must be received by the Company's registrar, Computershare, no later than on Thursday, 24 April 2014 at 11:59 pm. The proxy form may also be downloaded at www.topsil.com .
Voting by correspondence Shareholders may choose to vote by correspondence, i.e. to cast their votes in writing before the Annual General Meeting is held instead of voting at the Annual General Meeting. Shareholders who choose to vote by correspondence may do so online via the shareholder portal or send their vote to Computershare, to be received no later than on Monday, 28 April 2014 at 10:00 am. Votes by correspondence received are irrevocable. Please note that it may occasionally take several days before a letter reaches the addressee.
Questions Shareholders may ask questions concerning the agenda and the other material to be used at the general meeting both before and at the general meeting.
Topsil Semiconductor Materials A/S
Jens Borelli-Kjær Kalle Hvidt Nielsen Chairman of the Board CEO
This announcement has been prepared in a Danish-language and an English-language version. In case of doubt, the Danish version will prevail.
Please direct any questions concerning this stock exchange announcement to Susanne Hesselkjær, tel. +45 29 26 67 52 or investor@topsil.com. Unsubscribe: investor@topsil.com
