On 1 0 April 201 4 the Annual General Meeting of Shareholders of Company group ALITA AB, code 302444238, registered at Miškinink? st. 17, Alytus, the Republic of Lithuania (hereinafter, the “Company”) is being convened (hereinafter, the “Meeting”) upon the initiative and decision of Board of the Company.
The place of the Meeting – the premises of the Company located at Miškinink? st. 17, Alytus, the Republic of Lithuania, on the 4 th floor, conference hall. The Meeting commences at 9 a.m. (registration starts at 8 a.m. and ends at 9 a.m.).
The Meeting’s accounting day – 3 April 2014. The persons who are shareholders of the Company at the end of accounting day of the General Meeting of Shareholders or authorized persons by them, or the persons with whom shareholders concluded the agreements on the disposal of voting right, shall have the right to attend and vote at the Meeting.
The Board of the Company initiates and convenes the Meeting, which on 19 March 2014 approved the following agenda of the Meeting:
1. Announcement of the consolidated annual report of the Company for 2013.
2. Announcement of the auditor’s reports.
3. Approval of the set of separate annual financial statements of the Company for 2013.
4. Approval of the decision regarding distribution of the profit (loss) of the Company for 2013.
5. Approval of the set of consolidated annual financial statements for 2013.
6. Election of audit company and determination of the terms of payment for audit services.
The Company shall not provide the possibility to participate and vote in the Meeting through electronic communication means.
Draft resolutions on agenda issues, documents be submitted to the Meeting and other information related to the exercising of shareholders’ rights are available on the website of the Company http://www.alita.lt/ on the menu item “For investors”. This information will be also available for the shareholders at the head office of the Company (Miškinink? st. 17, Alytus, the Republic of Lithuania) on business days from 8 a.m. till 3 p.m.
Shareholders holding shares that grant at least 1/20 of all the votes shall have the right of proposing to supplement the agenda of the Meeting by providing the draft resolution on each additionally proposed issue or in case no resolution is required – the explanation. The proposals to supplement the agenda shall be submitted in writing or by e-mail. The proposals shall be presented in writing to the Company on business days or by sending them to its registered mail address, Miškinink? st. 17, LT–62200 Alytus, Lithuania. The proposals submitted via e-mail shall be sent to vas@alita.lt . The proposals to supplement the agenda with the additional issues shall be submitted till 27 March 2014, 3 p.m. In case the agenda of the Meeting is supplemented the Company will notify on it no later than 10 days before the Meeting in the same manner as on convening of the Meeting.
Shareholders holding shares that grant at least 1/20 of all votes shall have the right of proposing new draft resolutions on the issues already included or to be included in the agenda of the Meeting, also to nominate additional companies for execution of audit of the Company. The proposals shall be submitted in writing or by e-mail.
The proposals shall be presented in writing to the Company on business days till 10 April 2014, 8 a.m. or by sending them to its registered mail address, Miškinink? st. 17, LT–62200 Alytus, Lithuania. The proposals presented in writing shall be discussed during the Meeting provided they have been received at the Company before 8 a.m. on the Meeting‘s day (10 April 2014). During the Meeting the written proposals shall be submitted to the Chairman of the Meeting after he announces the Meeting’s agenda and no later than the Meeting starts working on the issues of agenda.
The proposals submitted via the electronic mail shall be sent to vas@alita.lt . The proposals submitted to this e-mail till 10 April 2014, 8 a.m. will be discussed during the Meeting.
The shareholders shall have the right to present questions related to the issues of the agenda of the Meeting to the Company in advance in writing. The shareholders shall present the questions not later than 3 business days before the Meeting via electronic mail to vas@alita.lt . The Company undertakes to respond to the submitted questions via electronic mail till the Meeting’s day, except the questions related to the Company’s commercial (industrial) secret, confidential information.
During the registration to attend the Meeting the shareholders or the persons authorized by them shall submit a document which is a proof of his identity. The shareholders’ authorized persons shall submit the power of attorney approved according to the established order. The power of attorney issued by the natural person shall be notarized. Power of attorney issued in a foreign state must be translated into Lithuanian and legalized in the manner prescribed by law. Representative can be authorized by more than one shareholder and shall have a right to vote differently under the orders of each shareholder. The shareholder holding shares of the Company, where the shares have been acquired on his own behalf, but for the benefit of other persons, must disclose before voting at the Meeting to the Company the identity of the final customer, the number of shares that are put to voting and the content of the voting instructions submitted to him or any other explanation regarding the participation agreed upon with the customer and voting at the general meeting of shareholders.
Shareholder shall also have the right to authorize through electronic communication means another person (natural or legal) to participate and vote in the Meeting on shareholder’s behalf. Such authorization shall not be confirmed by the notary public. The power of attorney issued through electronic communication means must be confirmed by the shareholder with a safe electronic signature developed by safe signature equipment and approved by a qualified certificate effective in the Republic of Lithuania. The shareholder shall inform the Company on the power of attorney issued through electronic communication means by e-mail vas@alita.lt no later than on the last business day before the Meeting by 3 p.m. The power of attorney and notification shall be issued in writing. The power of attorney and notification to the Company shall be signed with the electronic signature but not the letters sent via e-mail. By submitting the notification to the Company the shareholder shall include the Internet address from which it would be possible to download free of charge software to verify an electronic signature of the shareholder. The Company has not approved a specific form of power of attorney for the general meeting of shareholders.
Each shareholder or representative thereof shall have the right to cast his/her vote in advance in writing by filling in a general ballot paper. The form of a general ballot paper is provided on the Company’s website http://www.alita.lt/ on the menu item “For Investors”. Upon a written shareholder’s request, the Company no later than 10 days before the Meeting shall send a general ballot paper by registered mail or hand it in person against signature. The general ballot paper filled shall be signed by the shareholder or his/her representative. In case the ballot paper is signed by the shareholder’s authorized representative, such person together with the filled ballot paper shall submit the document confirming the voting right. The ballot paper filled and the document confirming the voting right (if required) shall be submitted in a written form to the Company by its registered mail address, Miškinink? st. 17, LT–62200 Alytus, Lithuania, or by submitting it to the Company. Valid will be dully filled-in ballot papers, received in the Company until the Meeting.
The following information and documents are available on the website of the Company http://www.alita.lt/ on the menu item “For Investors”:
- notification on convocation of the Meeting;
- total number of the Company’s shares and the number of shares with voting rights on the convening day of the Meeting;
- draft resolutions on each agenda issue and other documents to be submitted to the Meeting;
- general ballot paper form.
Additional information is provided by the General Director Vaidas Mickus, phone number + 370 315 57243.
Additional information is provided by the General Director Vaidas Mickus, phone number + 370 315 57243
