Essential Details for the Upcoming Annual General Meeting
The Annual General Meeting (AGM) of Nordic Fibreboard AS (registry code: 11421437) will be convened to discuss pivotal matters affecting the company's future. Set to take place at the headquarters in Pärnu, Estonia, the AGM is a prime opportunity for shareholders to engage directly with the company's management and influence key decisions.
Meeting Logistics and Participation
The meeting will occur at 10:00 AM, with participant registration commencing at 09:45 AM and concluding at 10:00 AM sharp. To ensure a smooth process, shareholders are encouraged to arrive early. Registration acts as a vital step to verify attendance, thus allowing for an organized and efficient meeting environment.
Eligibility for Participation
Only those shareholders listed on the registry seven days prior to the meeting, specifically by the end of the workday on June 9, will be eligible to participate. This cutoff ensures that all discussions and votes represent the interests of active shareholders.
Agenda Highlights for the AGM
The Supervisory Board has outlined a relevant and focused agenda for this year's meeting, addressing several crucial topics:
Annual Report Approval
A significant point on the agenda is the approval of the annual report for the previous financial year. Shareholders will review the report that states the consolidated balance sheet value reached 8,252,280.45 euros, alongside a recorded net loss of 785,654.31 euros. This overview will set the stage for understanding the company's financial health and strategic direction moving forward.
Allocation of Loss Strategy
The board has proposed covering the net loss from 2023 using retained earnings. This proposal reflects a proactive approach to managing financial setbacks and positioning the company for recovery and growth.
Appointment of Auditor for 2025
Shareholders will also consider the appointment of AS PricewaterhouseCoopers as the auditor for the ongoing financial year. Their expertise is expected to enhance transparency and accountability within the company's financial practices.
Shareholder Rights and Document Access
Shareholders have the right to submit specific documentation for representation at the AGM. Natural person shareholders must provide identity verification, while representatives from legal entities need to produce an official extract from the relevant registry, along with an identity document. This measure helps ensure that interests are adequately represented and safeguarded during discussions.
Document Accessibility
All related materials concerning the AGM can be found on the company's website and at the company’s offices throughout business hours leading up to the meeting. Access to information is crucial for informed decision-making, and shareholders are encouraged to familiarize themselves with the documents prior to the AGM.
Engagement and Additional Agenda Items
Shareholders holding at least 1/20 of the company's share capital have the right to propose additional agenda items for consideration. It’s important they communicate their requests well in advance to ensure discussion at the meeting. Such provisions embody the spirit of shareholder engagement and collaboration within the company.
Communication Channels for Queries
Should shareholders have questions regarding any agenda points or the meeting process, they are advised to reach out to the company via email. This open line of communication is vital for addressing concerns and facilitating a productive meeting atmosphere.
Frequently Asked Questions
What is the date and time of the Annual General Meeting?
The AGM is scheduled for June 16, 2025, at 10:00 AM with registration starting at 09:45 AM.
How can I register for the meeting?
Shareholders can register on-site starting at 09:45 AM on the day of the meeting until 10:00 AM.
What should I bring to participate in the AGM?
Participants should bring an identity document and, if representing another party, a power of attorney.
Where can I find information about the AGM and documents?
Information is available on Nordic Fibreboard AS's official website and at the company’s office during business hours.
Can shareholders propose additional items for the agenda?
Yes, shareholders holding at least 1/20 of the share capital can submit proposals for additional agenda items prior to the meeting.
