Annual General Meeting of Baltic Horizon Fund
Northern Horizon Capital AS extends an invitation to all Baltic Horizon Fund unit-holders and Swedish Depositary Receipt (SDR) holders, collectively referred to as the “Investors,” to participate in the annual General Meeting of the Baltic Horizon Fund. This important meeting is scheduled to take place at the office of Northern Horizon Capital at Roseni 7 (A tower), 6th floor, in Tallinn.
Details of the Meeting
The General Meeting is set for a specific time, with registration opening an hour prior to the start. Investors can attend in person or choose to join via a webinar, allowing for flexibility in participation. The entire meeting will be conducted in English.
This meeting adheres to the established sections of the Rules of Baltic Horizon Fund, maintaining transparency and compliance with regulatory standards. Currently, there are 143,562,514 units and associated votes within the fund, reflecting the scale and significance of Investor involvement.
Webinar Participation
For those opting to participate online, registration for the webinar is required in advance. After registration, instructions along with the webinar link will be sent to ensure a smooth online experience. This format not only provides accessibility but also accommodates those who are unable to attend in person.
Agenda Highlights
The agenda for the General Meeting includes the presentation of the fiscal year's audited annual report alongside interim reports for the first and second quarters. Moreover, there will be discussions regarding plans and projections for the upcoming quarters, providing insights into the future direction of the fund.
No Voting on Agenda Items
Notably, there are no items requiring a vote during this meeting, which means that any Investor wishing to attend is not obligated to go through formal registration or representation under a power of attorney for viewing purposes.
Engaging with the Fund Management
Investors are encouraged to submit any questions or comments regarding the agenda to the management team ahead of the meeting. This open line of communication is pivotal as it helps to address and clarify any concerns during the session.
Participation Criteria
Eligibility to participate requires that Investors be listed in the Baltic Horizon Fund registry maintained by Nasdaq CSD SE, as well as SDR holders registered with Euroclear Sweden AB. The cutoff for registration will be enforced ten days prior to the meeting, ensuring all logistical preparations are adequately managed.
Instructions for SDR Holders
SDR holders must ensure their names are temporarily added to the Euroclear Sweden AB ownership register by notifying their bank or nominee account provider in advance. Adequate communication about participation needs to be conducted, alongside necessary personal documentation.
Expectations on Meeting Day
On the day of the General Meeting, attendees should carry identification, and any representatives should also provide the required power of attorney documentation. This ensures a secure and streamlined check-in process for all participants.
Importance of Prior Notification
Investors are reminded of the importance of notifying their banks or account providers beforehand. This requirement facilitates the registration process at the General Meeting and underscores the commitment to transparency and accurate record-keeping.
Q&A and Additional Information
To aid in clarifying any uncertainty, a dedicated Q&A session will be held during the meeting. Investors are encouraged to prepare their inquiries in advance. Furthermore, any additional necessary information can be obtained by contacting Tarmo Karotam, the fund manager, directly via email for personalized assistance.
Frequently Asked Questions
What do I need to bring to the General Meeting?
Please bring a personal identification document, along with any necessary power of attorney if you are represented by someone else.
Can I participate online in the meeting?
Yes, Investors can join the General Meeting via a webinar, but they must register beforehand.
Is there a voting process during this meeting?
No, there are no agenda items requiring a vote at this General Meeting.
How can I submit questions prior to the meeting?
Questions can be sent to the fund manager's email address before the meeting for consideration during the Q&A session.
When is the cut-off date for registration?
The cut-off date for participation eligibility is ten days before the meeting.
