Important Shareholder Meeting Announcement for IBA SA Investors

Important Shareholder Meeting Announcement for IBA SA

Dear Shareholder,

We are pleased to invite you to an important General Meeting of IBA, also referred to as the "GM", that will take place at the Company's registered office. This gathering serves as a key opportunity for shareholders to discuss and vote on various agenda items that directly impact our organization.

Meeting Details

The GM is scheduled to commence early morning, specifically at 10:00 a.m. on a designated day in January. Participation can occur in-person or through an online webcast, which will be available through registration only. However, please note that online voting will not be supported during the webcast.

Registration and Voting Process

All shareholders are encouraged to engage in advance voting before the GM. This can be done via proxy or through the remote voting form provided along with the meeting notice. These methods help to streamline the voting process and uphold the efficiency of the GM.

Furthermore, an electronic voting platform managed by ABN AMRO will be available for shareholders, allowing them to cast their votes securely and conveniently.

Meeting Agenda

The agenda consists of several key discussion points, including an acknowledgment of a special report prepared by the board of directors regarding a financial facilitation for shares acquisition. Notably, this item will not require a formal vote.

Shareholders will also be asked to approve the granting of financing by the company, enabling a robust discussion around its implications for the organization moving forward.

Conditions for Attendance

To participate in the GM, shareholders must meet two essential conditions:

1. Registration of shares must be confirmed, showing ownership by the specified record date.
2. Shareholders should notify the Company of their intention to attend the GM by a specified date ahead of the meeting.

These steps ensure all attending have met the necessary requirements for voting and participation in the meeting.

Proxy Voting and Postal Voting

For those unable to attend in person, proxy voting options are available and highly recommended. Shareholders can submit their votes via mail to ensure their voices are heard during the meeting.

Additionally, a postal voting mechanism will allow shareholders to influence decisions without being physically present, further ensuring a democratic process in governance.

Shareholder Questions and Support

During the GM, directors will address questions raised by shareholders. This creative thinking will promote a healthy dialogue on the agenda items and enhance transparency within the organization.

If shareholders have inquiries or require clarification regarding the meeting notice or agenda, they are encouraged to reach out to our shareholder relations department directly.

Conclusion

Your participation is pivotal as we move forward with our strategies and initiatives. We sincerely hope to see your engagement, both before and during the General Meeting. As we grow, your insights and votes are the foundation of our progress.

Frequently Asked Questions

When is the General Meeting scheduled to take place?

The General Meeting is set for January; however, the exact date is specified in the notice sent to shareholders.

How can shareholders vote in advance?

Shareholders are encouraged to vote by proxy or utilize the remote voting forms provided, ensuring their contribution is recorded.

Will there be an option to attend the meeting online?

Yes, there will be a webcast available for shareholders to follow the meeting, but it’s crucial to register beforehand.

What happens if the required quorum is not met?

If the quorum is not achieved, a second General Meeting will be organized with details published later.

How can shareholders submit questions before the General Meeting?

Shareholders can submit their questions in writing to the legal department via the provided email by the specified deadline.

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