Notice for the Annual General Meeting of Shareholders
Dear shareholder!
The management board of AS Tallinna Sadam calls the annual general meeting of shareholders. This important event is set to take place at 14:00 in the atrium of the head office.
Registration Details for Participants
Participants can begin registration from 13:15 at the meeting venue. It's essential to note that the list of shareholders entitled to participate will be finalized a week prior to the meeting.
Attendance Requirements
For attendance, shareholders need to ensure their presence as of the specified date to be eligible to participate in voting during the meeting.
Current Share Capital Information
AS Tallinna Sadam currently maintains a share capital of 263,000,000 euros, with each of its 263,000,000 ordinary shares granting one vote at the general meeting.
Voting Options for Shareholders
Shareholders have the option to vote on resolutions either by attending the meeting or through e-mail or postal methods before the meeting. Completed and signed ballots must be submitted by 12:00 on the day prior to the meeting.
Key Agenda Items
The supervisory board of Tallinna Sadam has outlined a crucial agenda for the upcoming annual general meeting:
- Approval of the Annual Report 2024: Shareholders will be asked to approve the Annual Report for 2024 as presented at the meeting.
- Profit Allocation: Approval of a net profit of 19,152,928 euros for the financial year of 2024, with retained earnings totaling 46,831,353 euros. Shareholders can expect a dividend payment of 0.073 euros per share.
- Appointment of the Auditor: Proposal to appoint AS PricewaterhouseCoopers to conduct the upcoming financial audit.
- Election of Supervisory Board Members: New members for the supervisory board will be appointed to serve from July 1, 2025, to June 30, 2028. This includes the election of Priit Perens as chairman.
Organizational Issues for Participation
Shareholders who wish to attend the meeting should prepare the necessary documentation for registration:
- Natural-person shareholders must submit their identity document. If represented, a valid written authorization is also needed.
- Legal representatives must present identity documentation and valid authorization forms, alongside registration extracts if applicable.
Information Rights of Shareholders
During the meeting, shareholders have the right to information regarding the company’s activities. The management board may deny information if it is believed that it could harm the company’s interests.
Requesting Additional Agenda Items
Shareholders holding at least 1/20 of the capital may request additional items for the agenda up to 15 days before the meeting.
Voting Procedures Before the Meeting
Shareholders can electronically send completed ballots to the management board, but must complete this by the designated deadline. Those attending physically must bring the completed ballots in paper form.
Legal Entity Representation
If representing a foreign legal entity, ensure proper documentation demonstrating the representative’s authority is provided.
Accessing Meeting Documents
Draft resolutions and meeting materials will be available for review before the event. Questions can be directed to the management board via the designated email address.
A video recording of the general meeting will be made available online with English translation for stakeholders.
Yours sincerely,
Management Board of Tallinna Sadam
Frequently Asked Questions
What is the date and time of the AGM?
The AGM will be held at 14:00 on the scheduled date in the atrium of the company’s head office.
Can shareholders vote before the meeting?
Yes, shareholders can vote via email or by mailing a completed ballot to the management board by the specified deadline.
Who can attend the AGM?
Only shareholders entitled based on the finalized list and their representatives can attend.
What is the proposed dividend for shareholders?
The proposed dividend is 0.073 euros per share, totalling approximately 19,199,000 euros.
How can shareholders raise additional agenda items?
Shareholders owning at least 1/20 of the share capital can request to add items to the agenda by providing a written request at least 15 days before the AGM.
