Key Details for the Upcoming Shareholders Meeting
VILNIAUS BALDAI AB is preparing for its Ordinary General Shareholders Meeting, following a directive from the Company's Management Board. This important event offers shareholders the chance to engage with the company’s governance and financial considerations.
Meeting Logistics and Participation
The General Shareholders Meeting is set to occur at 10:00 a.m. on December 30, 2025. Registration will begin at 9:30 a.m., allowing shareholders sufficient time to arrive and prepare. Participation is limited to those who are recognized as shareholders by the end of the accounting day, which is December 18, 2025. Those keen on voting should remember that the accounting day for rights is January 14, 2026.
Agenda Overview
Shareholders can look forward to a comprehensive agenda designed to address essential company matters. The items listed provide insight into the company’s operational health and strategic direction.
Highlighted Agenda Items
The upcoming meeting's agenda includes:
- Consolidated Management Report
- Auditor's Report for the company
- Approval of financial statements for 2025
- Proposal for profit distribution
- Election of Audit Committee members
- Review and approval of the Remuneration policy
Draft Resolutions and Proposals
To facilitate stakeholder engagement, draft resolutions on agenda items will be conveniently published on their official website prior to the meeting. This transparency allows shareholders to review proposed decisions well ahead of the meeting date, specifically at least 10 days beforehand.
Shareholder Rights and Proposals
Shareholders are encouraged to actively participate in shaping the meeting’s agenda by submitting proposals. Those holding shares equivalent to at least 1/20 of all votes are entitled to propose additions to the agenda. Proposals must be made in writing and need to be received at least 14 days prior to the meeting. Additionally, shareholders can suggest draft resolutions on existing or potential agenda items anytime before the meeting.
Voting Protocols
Voting at the General Shareholders Meeting provides flexibility and various avenues for shareholders to voice their opinion. Personal identification must be presented by shareholders who wish to vote. Alternatively, shareholders can authorize representatives—either individuals or legal entities—to vote on their behalf. It is essential that the authorized individuals present valid identification and the necessary power of attorney documents, which should be compliant with local laws.
Electronic Communications and Voting
Modern connectivity has been embraced by the Company, allowing shareholders to issue powers of attorney through electronic means. Those utilizing this method are advised to inform the Company beforehand, ensuring all regulations are followed for the power of attorney submitted electronically.
General Voting Guidelines
Shareholders who wish to vote in writing can complete a general voting bulletin. This option simplifies the voting process and eliminates the personal identification requirement when voting via written ballot. The voting bulletin form is conveniently accessible on the company’s website. For shareholders who request it, the Company can send the bulletin through registered mail.
Deadline for Voting Bulletins
It’s crucial for all voting bulletins to be submitted to VILNIAUS BALDAI AB no later than the day before the General Shareholders Meeting. Submissions can be made either via registered mail or in person.
Additional Information and Contacts
Relevant information surrounding the General Shareholders Meeting, including notices and financial documentation, can be found on the official website, which serves as a resource for shareholders. The company also invites shareholders to visit its office during working hours for any inquiries. For further assistance, shareholders can reach out directly at +370 5 2525700.
Chief Financial Officer
Egidijus Žvaliauskas
Phone No.: +370 (5) 252 57 00
Frequently Asked Questions
1. When is the General Shareholders Meeting scheduled?
The meeting is scheduled for December 30, 2025, starting at 10:00 a.m.
2. What is the deadline for submitting proposals?
Proposals must be received no later than 14 days before the meeting.
3. How can shareholders vote?
Shareholders can vote in person or by authorizing a representative via a written or electronic power of attorney.
4. Where can shareholders find the agenda and draft resolutions?
These materials will be available on the company’s official website 10 days before the meeting.
5. What is the contact information for further inquiries?
For questions, shareholders can contact +370 5 2525700.
