Announcement of the Extraordinary General Meeting
The Management Board of EfTEN Real Estate Fund AS (registry code 12864036) is pleased to inform shareholders that an extraordinary general meeting is set to take place soon. This meeting will provide an opportunity for shareholders to engage with updates on the company's operations and its future plans.
Meeting Venue and Registration Information
Join us at the Radisson Collection Hotel, specifically in the “Tallinn” conference center hall on the second floor. Registration for attendees will begin at 14:00, giving everyone a chance to arrive, settle in, and get ready for an engaging session. Please note that registration ends promptly at 15:00, so we kindly request shareholders to arrive on time.
Additionally, the list of shareholders eligible to participate will be finalized one week before the meeting.
Ways to Participate
Shareholders have various options for participating in the meeting, including designating a representative or casting their votes electronically in advance. While we strongly encourage in-person attendance, please be aware that there will not be a video transmission available for this meeting. To make the voting process easier, we recommend appointing Viljar Arakas, a member of the Management Board, to represent you; he will be able to cast votes according to your specific instructions.
Steps for Electronic Voting
If you're choosing to vote electronically, please follow these steps:
- Email your electronic vote to koosolek@eften.ee by 16:00 (Estonian time) on 15 October.
- Your electronic vote must be submitted using the valid form found on the fund’s website and should be digitally signed.
- If you're represented at the meeting, include a digitally signed power of attorney that authorizes your representative.
- Votes that are submitted on time will count towards the quorum, enhancing the impact of your participation.
Highlights of the Meeting Agenda
The extraordinary general meeting will cover several key topics, including:
1. Overview of Business Activities
The Management Board will provide an overview of the fund's business activities for the year. This session is primarily for information-sharing, highlighting performance and strategic initiatives.
2. Proposed Increase of Share Capital
The Supervisory Board is recommending an increase in share capital along with listing new shares on the Main List of the Nasdaq Tallinn Stock Exchange. This initiative is designed to support the fund’s future investments and facilitate growth.
The management proposes:
- Delegation of authority to the Supervisory Board for making decisions about the capital increase within the next six months.
- A maximum increase of €30,000,000 in capital. Existing shareholders will have pre-emptive rights for new shares.
- Authorization for all necessary actions to finalize the listing of new shares on the stock exchange.
Additional Information About the Meeting
All relevant documents linked to the general meeting, such as past annual reports and proposed board decisions, will be available for review on the fund’s website and at the fund’s offices during regular business hours leading up to the meeting.
If you have any questions regarding the agenda, feel free to reach out via email at koosolek@eften.ee or through traditional mail to the registered address of the fund.
Requirements for Registration
Participants wishing to register for the general meeting must present valid identification. Those attending as representatives will need to bring the appropriate documentation, like powers of attorney for legal representation.
Shareholder Proposals
Shareholders holding at least 1/20 of the share capital have the right to propose additional items for the meeting agenda. These requests must be submitted in writing at least 15 days before the meeting. Draft resolutions may be presented up to three days before the event.
Interaction with the Management Board
There will be an opportunity for shareholders to pose questions to the Management Board regarding their findings and strategies. While the board aims to provide thorough information, there may be some cases where sensitive details are withheld to protect the company's interests.
This extraordinary general meeting is crucial for the fund's shareholders, and we look forward to your active participation and meaningful discussions.
Frequently Asked Questions
What is the purpose of the upcoming general meeting?
The general meeting is set to update shareholders on the fund's performance and discuss a proposed increase in share capital.
How can shareholders vote at the meeting?
Shareholders can cast their votes in person, via appointed representatives, or through electronic voting before the meeting.
What documents are necessary for registering for the meeting?
Participants need to show a valid identification document and, if applicable, a power of attorney for anyone representing them.
Can shareholders suggest items for the agenda?
Yes, shareholders holding at least 1/20 of the share capital can propose additional agenda items or submit draft resolutions.
Where can I find more information about the fund?
You can find more information and documents on the fund's website or by contacting them directly through email.
Viljar Arakas
Member of the Management Board
Tel: 655 9515
E-mail: viljar.arakas@eften.ee
