Overview of the Extraordinary General Meeting
On July 1, 2025, the extraordinary general meeting of shareholders of Public limited liability company "Novaturas" will take place. This meeting is initiated by the Company’s Board, and it is an important event for shareholders to engage with the company's strategic direction and performance.
Meeting Details
The location for this significant meeting is set at J. Jasinskio st. 16 C, Vilnius, Conference Centre, hall B. The meeting is scheduled to commence at 10:00 a.m., with registration for shareholders starting at 9:00 a.m. It's crucial for shareholders to be aware of the accounting day, noted as June 24, 2025. Eligibility to attend and vote at the meeting is limited to individuals who are shareholders by the end of the accounting day or those authorized by them.
Share Allocation
As a refresher, Novaturas has a total of 7,807,000 shares in circulation, each having a nominal value of 0.03 euros. Of these, 7,751,003 shares grant voting rights for this meeting, while 55,997 shares have been acquired by the company. The ISIN code for the Company’s shares is LT0000131872, which can assist shareholders in identifying their investment easily.
Agenda Items for the Meeting
The agenda for the upcoming meeting is designed to facilitate a comprehensive discussion regarding the company's performance and planning. Here’s a detailed look at what will be covered:
- Presentation of the Consolidated Annual Report for the year 2024.
- Review of the Independent Auditor's Report regarding the audited annual financial statements and consolidated financial statements for 2024.
- Approval of the audited annual statements and consolidated statements for the year 2024.
- Acceptance of the remuneration report for the Company.
- Discussion on the distribution of profits and losses.
- Election of new Board members.
- Determination of remuneration for Board members and approval of essential terms for contracts related to their Board activities.
- Selection of the Company's audit firm to evaluate the annual financial statements for 2025-2026, including establishing the payment terms for audit services.
- Consideration of additional remuneration for Board members.
- Establishment of payment terms for audit services with Ernst & Young Baltic for the annual financial statements audit for 2024.
Proposals and Participation
Shareholders holding at least 1/20 of voting rights are encouraged to propose draft resolutions before or during the meeting. Proposals must be submitted in writing either through registered mail or delivered in person. For ease of communication, shareholders can also send proposals verified by a qualified e-signature to the company’s designated email: shareholder@novaturas.lt.
Supplementing the Agenda
Shareholders can propose supplemental agenda items if they also hold a minimum of 1/20 of voting rights. It's crucial to submit these proposals with sufficient justification, either through registered mail or in-person delivery. The deadline for agenda supplementation is set to 14 days prior to the meeting.
Questions on the Agenda
Shareholders are invited to submit questions in writing related to the agenda ahead of time, ensuring they include their identification number and consent for personal data processing. Questions should be sent via registered mail or delivered against signature, and the company is obliged to respond if inquiries are received three business days before the meeting.
Voting Procedures
Shareholders or their authorized representatives can vote in advance using a general voting ballot. The company will provide this ballot 10 days prior to the meeting upon request. If you miss the ballot, it is available on the Company’s website under the “For investors” section. Completed ballots, accompanied by any necessary documentation confirming voting rights, must be submitted in advance to ensure they are counted.
Identity Verification and Authorizations
To participate in the meeting, individuals must present identification. For non-shareholders, additional documents confirming voting rights may be necessary. Additionally, shareholders can authorize others to vote on their behalf by providing a power of attorney, which can also be digitally validated if done through electronic means.
Attachments to the Meeting Notice
Included with the meeting notice are several key documents that shareholders should review to prepare for the discussions, including the meeting agenda, draft decisions, and the financial statements for 2024. It is essential for shareholders to familiarize themselves with these materials to engage in informed decision-making.
Contact Information
For further inquiries related to the meeting or proposals, shareholders can get in touch with Darius Undzenas, the CFO, at the following contact details: J. Jasinskio str. 16C, Vilnius; Tel: +370 678 05749; or by email at shareholder@novaturas.lt.
Frequently Asked Questions
What is the purpose of the extraordinary general meeting?
The meeting is aimed at discussing and approving key financial statements, electing Board members, and addressing shareholder proposals.
How can shareholders participate in the meeting?
Shareholders can participate either in person or through authorized representatives and are encouraged to submit questions or proposals ahead of the meeting.
What is the deadline for submitting proposals for the agenda?
Proposals must be submitted at least 14 days before the meeting to be considered for the agenda.
Where can shareholders find the meeting documents?
All relevant documents, including the agenda and financial statements, are available on the Company's website under the "For investors" section.
How can shareholders vote if they cannot attend the meeting?
Shareholders can fill out a general voting ballot available on the Company's website and submit it by mail or electronically prior to the deadline.
