Extraordinary General Meeting Announcement for EfTEN Fund Shareholders
Calling of the Extraordinary General Meeting
The Management Board of EfTEN Real Estate Fund AS (registry code 12864036) is excited to announce that an extraordinary general meeting of shareholders is scheduled soon. This gathering will offer shareholders a chance to engage with the company's operational updates and future directions.
Venue and Registration Details
The meeting will take place at the Radisson Collection Hotel, located on the second floor of the conference center hall named “Tallinn”. The door opens for participant registration at 14:00, allowing attendees sufficient time to settle in and prepare for an insightful session. Registration will conclude promptly at 15:00, and we kindly ask all shareholders to arrive on time.
It’s important to note that the list of shareholders entitled to participate will be finalized seven days prior to the meeting.
Participation Options
Shareholders can engage in the meeting in several ways, including appointing a representative or voting electronically ahead of time. While in-person attendance is encouraged, we will not provide a video transmission for this meeting. To streamline the voting process, we suggest shareholders appoint Viljar Arakas, a member of the Management Board, to represent them, as he can cast votes on behalf of attendees according to their specific instructions.
Electronic Voting Procedures
For those opting to vote electronically, please follow these steps:
- Send your electronic vote to koosolek@eften.ee no later than 15 October by 16:00 (Estonian time).
- Ensure your electronic vote is on the valid form available on the fund’s website and is digitally signed.
- If represented at the meeting, include a digitally signed power of attorney verifying your representative's authority.
- Votes submitted on time will count towards the quorum, enhancing participation influence.
Meeting Agenda Highlights
The extraordinary general meeting will address several key topics outlined below:
1. Overview of Business Activities
The Management Board will present an overview of the fund's business activities for the year. This session is primarily informational, highlighting performance and strategic initiatives.
2. Proposed Increase of Share Capital
The Supervisory Board recommends an increase in share capital and the listing of new shares on the Main List of Nasdaq Tallinn Stock Exchange. This initiative aims to secure the fund’s future investments and ensure growth.
The management proposes:
- Delegation of authority to the Supervisory Board for capital increase decisions within the subsequent six months.
- A maximum capital increase of €30,000,000. Existing shareholders will retain pre-emptive rights for new share subscriptions.
- Authorization for the necessary actions to complete the listing of new shares on the stock exchange.
Additional Organizational Information
All relevant documents regarding the general meeting, including past annual reports and proposed board decisions, will be accessible for review both on the fund’s website and at the fund's premises during standard business hours leading up to the meeting.
Questions pertaining to the agenda can be directed to koosolek@eften.ee, or through traditional mail to the registered address of the fund.
Registration Requirements
To register at the general meeting, participants must present valid identification. For those representing shareholders, appropriate documentation, such as powers of attorney for legal representation, are essential.
Shareholder Proposals
Shareholders holding at least 1/20 of the share capital can propose additional items for the meeting’s agenda by submitting their requests in writing up to 15 days prior to the meeting. Additionally, they can present draft resolutions up to three days before the meeting.
Management Board Interaction
Shareholders will have the opportunity to question the Management Board about their findings and strategies. While the board aims to provide comprehensive information, there may be instances where sensitive information is withheld to safeguard the company’s interests.
Overall, this extraordinary general meeting will serve as an essential touchpoint for the fund's shareholders. We look forward to your active participation and insightful discussions.
Frequently Asked Questions
What is the purpose of the upcoming general meeting?
The general meeting aims to update shareholders on the fund's performance and discuss the planned increase in share capital.
How can shareholders vote at the meeting?
Shareholders can vote in person, via appointed representatives, or through electronic voting prior to the meeting.
What documents are needed to register for the meeting?
Participants must provide a valid identity document and, if applicable, a power of attorney for representatives.
Can shareholders propose agenda items?
Yes, shareholders with at least 1/20 of the share capital can suggest additional agenda items or draft resolutions.
Where can I find more information about the fund?
For more information & documents, please visit the fund's website or contact them directly via email.
Viljar Arakas
Member of the Management Board
Tel: 655 9515
E-mail: viljar.arakas@eften.ee
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